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IT Guidelines

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IT Guidelines

1. Login Ids

1.1. As a user of the network you will be issued with a login ID and a password. This will allow you to gain access to network files, secure storage space on the network, and other network resources such as printers. Your login ID will allow you to access your own private file area on the network (F), as well as shared file areas (I for your faculty/unit, J for all staff).

1.2. You should keep your login ID and password secure and you must not disclose them to anyone else.

1.3. You must not:

• Use any other person's login ID or password
• Attempt to log into the network with any login ID other than the one that has been issued to you.

The only exceptions to this are where other ID's have been issued for a specific purpose that has been agreed, in advance, by the Head of ICLT.

2. Use of On-line Information

2.1. The College network, and the internet service, offer staff some very powerful communication and information services. All staff are encouraged to make full use of these resources but their use must remain without certain limitations.

2.2. When using the internet you must comply with the JANET acceptable use policy which can be found at www.ja.net.

2.3. You should be aware of the need to protect college systems from virus infection. If you receive an email with an attached file, and you do not know where the email came from, you should delete it without opening the file.

2.4. You may use the internet for purposes not directly related to work but youmust not do this during working time and you must comply with the JANET acceptable use policy see 2.2 above.

2.5. Users should:

address colleagues in an acceptable manner using a salutation together with the name of the person to whom the message is directed, if the email is to a group of people then using the terminology of Colleagues would be acceptable. The message should end with the senders contact details.

• Keep all user emails for urgent College work
• Keep email messages brief and to the point
• Avoid unnecessary copying or forwarding of emails, and use of blind copies
• Check your mailbox at regular intervals which helps ease congestion
• Always identify yourself when sending an email
• Use discussion groups/boards for expressing views/ sale of personal items.

Users should not:

• Send offensive email messages or pass on electronic chain letters
• Install any software on any college systems
• Copy or install any copyright protected software or data from any systems without permission
• Install or run games software, or download any programmes from the Internet
• Edit, move or delete any systems files or programmes already installed on the system
• Attempt to penetrate the security of the system
• Have or publish any software that is obscene, libellous, sexist, incites racial hatred or in any way breaks any UK law relating to published material
• Express any 'political' opinions in any e-mail.

3. Use of Equipment

3.1. Users should not move equipment around or change the cabling in any way.

3.2. Users should not connect any equipment to the network unless you have obtained permission, in advance, from the network manager.

4. Copyright Laws

4.1 It is illegal (for copyright protected software) to:

• Copy Software
• Run pirated software
• Transmit software over a communications line, thereby creating a copy.

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